REGISTRATION OF CERTIFICATE OF LIVE BIRTH (ON TIME)

  • Filled-up Live Birth Field Sheet
  • Certificate of Marriage, if married
  • Affidavit to Use Surname of Father (AUSF) for unwed parents pursuant to RA 9255
  • Recent Community Tax Certificate
  • Official Receipt

REGISTRATION OF CERTIFICATE OF MARRIAGE (ON TIME)

  • Certificate of Marriage duly signed by the contracting parties, solemnizing officer and witnesses

REGISTRATION OF DEATH CERTIFICATE (ON TIME)

  • Certification from Barangay Captain (for death occurring outside hospitals) & Aff. Of Two Disinterested Person; Birth Certificate or Marriage Contract
  • Official Receipt

OUT-OF-TOWN REGISTRATION OF CERTIFICATE OF LIVE BIRTH (OUTGOING)

  • Negative Result from PSA
  • Joint Affidavit of Birth
  • Affidavit for Out-of-Town Registration (self-affidavit)
  • Certificate of Marriage, if married
  • Recent Community Tax Certificate
  • At least two (2) of the following:
    • Baptismal Certificate
    • Immunization Card
    • Voter’s Certification
    • School records/diploma
    • Certificate of Confirmation
  • Official Receipt

OUT-OF-TOWN REGISTRATION OF CERTIFICATE OF LIVE BIRTH (INCOMING)

  • Duly prepared Certificate of Live Birth with all the requirements attached from the resident LCRO
  • Official Receipt

REGISTRATION OF CERTIFICATE OF LIVE BIRTH (DELAYED)

  • Negative Result from PSA
  • Certificate of Marriage, if married
  • Recent Community Tax Certificate
  • At least two (2) of the following:
    • Baptismal Certificate
    • Immunization Card
    • Voter’s Certification
    • School records/diploma
    • Certificate of Confirmation
  • Barangay Captain’s Certification
  • Affidavit of two disinterested persons
  • Official Receipt

REGISTRATION OF CERTIFICATE OF MARRIAGE (DELAYED)

  • Marriage Contract/Certificate (original)
  • Negative Result from PSA
  • CENOMAR
  • Affidavit from the Solemnizing Officer
  • In the absence of original Certificate of Marriage:
    • Certification issued by the church or solemnizing officer
    • Affidavit of the contracting parties with explanation for reasons of delayed registration
    • Birth Certificate of children
    • Affidavit of witnesses/sponsors attesting to their knowledge and presence during solemnization
    • Secondary proofs: GSIS/SSS service records, etc. Stating marital status of spouse, if employed
    • Other evidence showing the date and place of marriage
    • Recent Community Tax Certificate
  • Official Receipt

REGISTRATION OF DEATH CERTIFICATE (DELAYED)

  • Negative Certification (Death) from PSA
  • Picture Ex: lapida w/ name, birthdate and date of death of the deceased person
  • Burial Permit, Birth Cert./ Marriage Cert. of the Deceased person
  • Personal Affidavit of Informant
  • Affidavit of two disinterested persons
  • Certification from the Barangay Captain
  • Burial Certification
  • Recent Community Tax Certificate
  • Official Receipt

REQUEST FOR THE ENDORSEMENT OF COURT/DECREE TO PHILIPPINE STATISTICS AUTHORITY (PSA)

  • Original/certified photo copy of the court order
  • Certificate of Finality
  • Certificate of Court Registration issued by the concerned Municipal/City Civil Registrar where the Court Order was issued

REGISTRATION OF LEGAL INSTRUMENTS/LEGITIMATION OF NATURAL CHILD RECORD

  • Marriage Contract of parents from PSA
  • Birth Certificate of the child from PSA
  • Joint Affidavit of Legitimation of the parents, Aff. Of Admission of Paternity if not acknowledge of both parents
  • CENOMAR issued by the PSA
  • Death Certificate from PSA, if one of the parent is dead
  • Official Receipt

REGISTRATION OF AFFIDAVIT TO USE THE SURNAME OF THE FATHER (AUSF) REVISED IRR OF R.A. 9255

  • Affidavit to Use the Surname of the Father; Public Document; Private Handwritten Instrument, Aff. Of Admission of Paternity if not acknowledge of both parents
  • Official Receipt

ENDORSEMENT OF CIVIL REGISTRY RECORDS TO THE CIVIL REGISTRAR GENERAL

  • PSA Negative Result Certification

ACTIONS ON APPLICATIONS FOR MARRIAGE LICENSE

  • Certified true Xerox copy of birth certificate of applicants
  • CENOMAR issued by the PSA
  • Pre-marriage counselling certificate
  • Parental consent if applicant is 18 years old but below 21 years old
  • Parent’s advice and sworn statement if applicant is 21 years old but below 25 years old
  • Personal appearance of parents/identification if applicant is 25 years old and above
  • Recent Community Tax Certificate
  • Death Certificate, if widowed
  • If legally separated, Judicial Decree of Annulment of Marriage or Judicial Decree of Absolute Divorce
  • If foreigner, legal capacity to contract marriage issued by their respective diplomatic or consular officials in Manila or Affidavit in lieu of Legal Capacity to contract marriage
  • Official Receipt

ACTION ON PETITIONS FOR CHANGE OF FIRST NAME (CFN) UNDER R.A. 9048

  • Civil Registry documents to be corrected from the PSA
  • Required Clearances:
    • Employer clearance, if employed
    • NBI Clearance
    • Police Clearance
  • Supporting documents:
    • Baptismal Certificate
    • Voter’s Affidavit/Certification
    • Employment Record
    • GSIS/SSS Record
    • Civil Registry Records of spouse/brothers/sisters/ children
    • Land Titles/Cert. Of Land Transfer
    • Driver’s License
    • Business Records
    • Bank Passbook
    • Insurance
    • Passport
  • Other relevant documents which support the correct entries
  • Proofs of Publication:
    • Affidavit of Publication from the Publisher
    • Copy of the Newspaper clipping
  • Recent Community Tax Certificate
  • Official Receipt
  • Mailing envelope with prepaid

ACTION ON PETITIONS FOR CORRECTION OF CLERICAL ERROR UNDER R.A. 9048

  • Civil Registry documents to be corrected from the PSA
  • Supporting documents:
    • Baptismal Certificate
    • Voter’s Affidavit
    • Employment Record
    • GSIS/SSS Record
    • Civil Registry Records of ascendants Birth Certificate of spouse/brother/sister/ children
    • Land Titles/Cert. Of Land Transfer
    • Driver’s License
    • Business Records
    • Insurance
    • NBI/Police Clearance
    • Passport
  • Other relevant documents which support the correct entries
  • Recent Community Tax Certificate
  • Official Receipt
  • Mailing envelope with prepaid

ACTION ON PETITIONS FOR CHANGE OF SEX, DAY AND/OR MONTH OF BIRTH UNDER R.A. 10172

  • Birth Certificate from PSA
  • Earliest school record
  • Medical records
  • Baptismal Certificate
  • Employer certification, if employed or Affidavit of Non-employment
  • NBI Clearance
  • Police Clearance
  • Recent Community Tax Certificate
  • Proof of Publication:
    • Newspaper clippings
    • Affidavit of Publication
  • Medical Certificate issued by a government physician
  • Official Receipt
  • Mailing envelope with prepaid

REGISTRATION OF FOUNDLING/ABANDONED CHILDREN

  • Certificate of Foundling (OCRG Form No. 101, Revised January 1993)
  • Affidavit of the Finder
  • Certification of the barangay captain or police authority

ACTIONS ON REQUESTS FOR CERTIFICATION/TRANSCRIPTION OF BIRTH, MARRIAGE, DEATH RECORD FROM CIVIL REGISTRY BOOKS

  • Filled-up verification form; i.e. birth, marriage, death
  • If requester is not the owner:
    • Authorization letter
    • Valid ID (both requester and owner)
  • Official Receipt

REQUEST FOR ENDORSEMENT OF AFFIRMED PETITION UNDER R.A. 9048/10172 TO PHILIPPINE STATISTICS AUTHORITY FOR SECPA

  • Certified copy of affirmed petition
  • Certified copy of CRG’s decision